Case study:
Faster and more effective decision-making at Board / management meetings
Our client; a Board of Directors and Senior Management Team/Executive Committee were spending a lot of time in meetings with minimal decisions being reached. Conversations were taking place outside the boardroom providing a disjointed and ineffective process for decision-making. The decisions that were being made were being ‘undone’/retaken outside the meeting. The goal was to speed up decision-making and implement a more effective process, thereby allowing for better decisions to be made and for Directors to be fully committed to the ones that were.
Our work involved;
· Review of Board papers, agendas, and minutes,
· Observing meetings
· Reviewing the content and flow of reporting within the organisation right up to Board/Executive Committee level.
· Creating templates for board reporting.
· Restructuring agendas to ensure the information presented is useful and fully understood by participants.
· We supported the Secondary boards/subsidiary boards/management committees to make better decisions and to understand the hierarchy, division of responsibility between the Executive committee and the board.
From working with us our client was able to;
· Streamline Board and Committee meeting processes;
· Reduce the board pack size by 75%;
· Elevate Board discussions to focus on strategy rather than operations;
· Cut the Board report drafting time for report writers;
· Enable more effective Board level discussions to take place;
· Reallocate decision-making powers and made the right people accountable;
· Introduce middle management autonomy over certain areas of the business;
· Document and communicate the agreed structures and allocations; and created more robust, quicker decision-making throughout the organisation.
“Beyond Governance has brought a fresh way of thinking and lots of new design ideas to our annual report process.”
We deliver pragmatic solutions that are unique to your organisation.
We act as an extension of your team rather than an external adviser.
Being independent allowed us to work for the good of our client and make changes whilst supporting their culture. We created processes that were fit for purpose, stripping back any unnecessary bureaucracy. We enhanced board reporting and streamlined Board packs which subsequently reduced the amount of read time required and freed up time for the Board of Directors themselves, reduced the time spent reviewing papers by Company Secretaries and increased the ease of drafting minutes.
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