Deputy Company Secretary

Purpose of the role

To support the Governance Director in driving transparent and high standards of governance across the company . Manage and support the development of the Trainee Company Secretary. Work closely with the Board and Executive Committee, and their sub-committees, to provide proactive, effective Company Secretarial (‘CoSec’) and Governance support. Lead the CoSec and Governance team in its ambition to be a high performing function that provides a meticulous level of service to the business.

Board, Executive and committee administration:

• Act as Secretary to the company Board and its four sub-committees
• Act as Secretary to group entities
• Attend Executive Committee (‘ExCom’) meetings and support the Trainee
  Company Secretary to act as its secretary in addition to its three sub-committees
• Ensure that all Board/committee agendas, meeting papers, written resolutions and minutes are prepared to the highest standard, in a timely fashion and in agreement with the respective Chair through 1:1 meetings as appropriate
• Manage and update the schedule of matters arising, annual forward look agendas, governance documentation (matters reserved for the Board, terms of reference, policies and job descriptions for the various Board/committee roles) and the meeting schedule/calendar as required for all the company entities and committees
• Write high quality CoSec/Governance reports/papers to the ExCom and Board as required
• Provide support and guidance to the Non-Executive Directors and lead new director inductions as required
• Project manage the company and other partner meetings including drafting the notice of meeting and other ancillary documents
• Work and liaise with the Finance, Business Risk and Internal Control functions on the firm’s year-end processes and associated documents (annual report and financial statements, ICAAP, AAF)
• Support the Governance Director in the maintenance of the firm’s Management Responsibilities Map and CF3 matrix

Governance:

• Support on ad hoc governance projects as required by the business
• Lead the annual Board and committee effectiveness reviews
• Review and revise the company’s Modern Slavery Transparency Statement
• Arrange the firm's insurance and indemnities
• Oversee subsidiary governance with support from the Trainee Company Secretary (UK and overseas entities) and from time to time set up and oversee new entities
• Manage the firm’s Whistleblowing policy and associated firm wide training
• Support the evolution of the CoSec function, Board and Executive Committee taking into account best practise and the company’s needs
• Ensure that the list of authorised signatories, licenses and registrations are maintained

General responsibilities:

• Work closely with senior stakeholders, including Executive Partners, Non- Executive Directors and the Governance Director
• Act as a point of contact for Directors, external auditors and external third-party suppliers (including any overseas company secretarial service providers)

Team management:

• Line manage the Trainee Company Secretary, oversee their deliverables, carry out
  annual performance development reviews (PDRs) and create a development plan to
  support their continued progression

Other
To the extent not already covered:

• Anything else that may be reasonably requested.
• Oversee the Trainee Company Secretary in the provision of consistent and coherent responses to client queries and requests (Requests for Proposals)
• Chair weekly team meetings to discuss team tasks Personal skills, knowledge and talents Core competencies
• A self-starter with excellent attention to detail, integrity, resilience, self-awareness and emotional intelligence
• Exceptional communicator and good at upward management
• Establishes a nurturing environment where team members are respected and encouraged to contribute and use their initiative
• Proactively supports the development of the team, creating a safe environment where constructive feedback is encouraged and provided with sensitivity
• Leads by example, setting high standards for their own work as well as the work of others
• Supports an environment in which there is absolute focus on client service

Skills, knowledge, experience and qualifications

• Ideally a Fellow of the Corporate Governance Institute (FCG/FCIS) with substantial post qualification experience
• Significant financial services and regulatory experience desirable
• Computer literate – proficient in Microsoft Word, Outlook, Excel and Teams as well as Diligent Boards.

We are based in Central London and promote a modern working environment with good benefits and opportunities for career development & progression.

Industry

• Business Consulting and Services