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Minutes Service

The efficiency and accuracy of board meeting management and minute-taking are pivotal, yet often overlooked, elements of governance that can significantly impact operational effectiveness.

They can also be viewed as monotonous and labour-intensive which shifts focus away from other matters.

Our bespoke service offers a comprehensive solution to this. By entrusting this essential function to our experienced company secretaries, we ensure that every meeting is meticulously managed and accurately minuted, with a swift two-day turnaround.

This is not merely about documenting meetings but enhancing the strategic management of information, decisions, and compliance.

We don’t use AI or software to minute your meetings – you are assigned a dedicated CoSec who is experienced in your industry. The precision and nuance that a seasoned professional can provide injects a layer of strategic insights into the process.

Our service affords your secretariat team the freedom to reallocate valuable time and resources away from the administrative rigours of meeting management to focus on core governance activities that drive substantive value for stakeholders. Our service effectively liberates your governance team from the time-consuming tasks of arranging and minuting meetings, allowing them to dedicate their expertise to more substantive governance work that bolsters organisational resilience and strategic alignment.

Use Cases

We value our clients’ confidentiality, so whilst the name has been changed, the results are real.

Attend (remotely) and minute the 16 meetings in 2024 outlined below in addition to a number of meetings for each of 2025 and 2026 (number of meetings and their times and dates to be confirmed by ABC fund manager to the Supplier).
Produce first draft minutes for these meetings and circulate to the Company Secretary for comment within 3-5 working days of the meeting, Company Secretary to provide comments within 48 hours (working), tracked changes are to be considered by BG and accepted and minutes then be circulated by BG to the relevant individuals requesting any further comments.

Feedback and further comments to be collated within 3 working days. Provide final minutes to the Company Secretary within 3 working days of receipt of final comments.

Whether you have one meeting a year or 60+, we can help. Meet the Board’s expectations with a consistent standard.

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